Corporate Secretarial services are the administrative and legal backbone of a company, ensuring that all actions taken by the Board and Shareholders are legally documented and compliant with the UAE Commercial Companies Law (CCL) and licensing authority mandates (DED/Free Zone). Failure to maintain Statutory Registers, draft timely Resolutions, or file Annual Returns can lead to severe penalties, director liability, and major obstacles to license renewal or corporate restructuring.
FrankDigit Accounting Services offers fully outsourced secretarial and governance support, acting as your dedicated Corporate Secretary. We manage all statutory record-keeping and procedural filings, freeing up management to focus on strategy. Our commitment to Confidentiality, Transparency, and Integrity (CTI) ensures your company’s governance framework is robust, verifiable, and protected from legal risk.
Corporate Secretarial Support encompasses a range of legal and administrative duties that ensure a company is legally functional and compliant with its own governing documents (MoA/AoA) and government regulations. Unlike bookkeeping, which tracks money, secretarial services track legal ownership, decisions, and compliance status. Outsourcing this function is highly cost-effective for SMEs and startups, as it provides access to specialized legal expertise without the overhead of a full-time in-house department.
Key compliance areas include: maintaining mandatory legal registers, preparing documents for major changes (e.g., share transfers, address changes), and facilitating Board and Shareholder meetings.
We prepare the full set of IFRS-mandated financial statements, tailored for external auditor consumption and regulatory submission.
| Delieverable | How FrankDigit Delivers |
|---|---|
|
Statutory Record Maintenance |
Maintaining and securely updating all mandatory statutory registers, including the Shareholder Register and Register of Directors/Managers. |
|
Board & Shareholder Resolutions |
Drafting, notarizing, and maintaining accurate Minutes of Meetings (MoMs) and Shareholder/Board Resolutions for all corporate decisions (e.g., bank signatories, major contracts). |
|
Annual Filing & License Renewal |
Preparing and filing mandatory Annual Returns, submitting Audited Financial Statements to FZAs, and coordinating the timely Trade License Renewal. |
|
Share Transfers & Amendments |
Managing and documenting changes in share capital, officer appointments/removals, or amendments to the MoA/AoA with the relevant authority. |
|
Director & Officer Liability |
Advising directors on their fiduciary duties (duty of loyalty and care) and maintaining documented evidence of due diligence for risk mitigation. |
Poor governance leads to administrative fines and, more seriously, personal liability for company directors.
The UAE Commercial Companies Law (CCL) imposes specific fines for governance failures. Penalties apply for failure to keep proper accounting records (initial fines starting at AED 15,000), delaying the approval of the balance sheet by the auditor (up to AED 10,000), or failing to notify the authority of changes in company details (up to AED 5,000 for repeated failures). We ensure records are meticulously maintained to avoid these fixed fines.
Any major action—from opening a new bank account to selling assets—requires proof of a valid, signed corporate resolution. We ensure these resolutions are correctly notarized and promptly filed. By maintaining a complete, current set of Statutory Registers and governance documents, we protect the company’s legal continuity and shield directors from personal liability that can arise from undocumented or negligent corporate actions.
We provide the structure and legal oversight needed to keep your focus on running the business.
- Decode (Governance Audit): We perform a one-time audit of your existing company documents (MoA/AoA, previous resolutions) to identify gaps and update them to comply with the latest UAE CCL requirements.
- Simplify (Documentation Management): We implement a secure digital system for statutory records, proactively draft all necessary resolutions (Board/Shareholder), and ensure notarization and stamping are completed efficiently.
- Automate (Compliance Calendar): We manage a calendar of all legal deadlines, ensuring timely submission of Annual Returns and coordinating the full Trade License Renewal process, securing your license status for the next operational cycle.
Is your company protected against internal governance risks and external penalties?
📞 Contact FrankDigit Accounting Services today for expert Corporate Secretarial & Governance Support.